Invoice generator
Freelancers and small businesses need clear invoices with invoice number, dates, line items, VAT or sales tax, and payment terms. Fill the form, preview layout, and download a PDF invoice — without subscription billing software for occasional use.
Invoice number
Issue date
Seller
Buyer
VAT rate (%)
Currency
Items
Item
Qty
Unit price
Add row
Creates a simple invoice PDF in the browser.
How to create an invoice
1. Enter your business name, address, and tax ID.
2. Add client details and unique invoice number.
3. Add line items: description, quantity, unit price.
4. Set tax rate if applicable, review total, download PDF.
Invoice examples
Freelance design project
Three line items: discovery, mockups, final delivery — net 14 payment terms.
Consulting retainer
Single line monthly retainer with VAT shown separately for EU B2B reverse charge note.
Product sale
SKU lines with quantity shipped and shipping fee line.
When to use invoice generator
• When you invoice occasionally and do not need full accounting suite.
• When client asks for PDF invoice by email.
• When you want local generation without storing data in cloud SaaS.
When to use accounting software
• When you must sync with ledger, VAT reporting, and payment reconciliation automatically.
• When sequential invoice numbering must be legally audited in centralized system.
• When recurring subscriptions and dunning are core workflow.
Required fields by region
EU invoices often need VAT IDs and intra-community notes. US invoices need clear sales tax nexus handling. UK post-Brexit rules differ for EU clients — verify with accountant.
Numbering discipline
Use sequential invoice numbers without gaps if your tax authority cares. Spreadsheet log complements PDF generation.
Pair with margin calculator
Use profit margin and VAT calculators on this site to sanity-check line prices before invoicing.
Frequently asked questions
Is the invoice legally valid?
Requirements vary by country — include legally required fields (tax ID, sequential number, dates). Consult local rules for B2B and B2C.
VAT / sales tax?
Enter your applicable rate; some jurisdictions require tax breakdown per line.
Currency support?
Pick currency symbol matching client contract — verify tool supports your currency.
Save templates?
Browser-local tools may not persist — keep a copy of PDFs and reuse field values manually.
Data uploaded?
PDF built locally — client names and amounts stay on device during generation.
Payment link?
Add bank transfer details or Stripe link in notes field manually.